Memos and Other Documents

2023-2024 DOCUMENTS

• 2024 Disclosure of Free and Reduce Information Agreement INTERACTIVE
• 2024 Eligibility Scale
• 2024 Free & Reduced Household Application
• 2024 Free and Reduced Application INTERACTIVE
• 2024 Free and Reduced Application INTERACTIVE. V2
• 2024 Free and Reduced Application packet.
• 2024 Household Application Spanish INTERACTIVE
• 2024 Letter to Household INTERACTIVE
• 2024 Letter to Household- Spanish INTERACTIVE V2
• 2024 USDA's version Free & Reduced Household Application
• CommodityRegistration_23 (002)
• Community Outreach Webinar
• Eligibility Manual - USDA Guidance
• Error-Prone Scale for FY2024
• Notice to Household of Application Approval-Denial INTERACTIVE
• Notification of Selection for Verification INTERACTIVE
• SP22-2023 CEP ISP Change
• Translated Free & Reduced Applications
• Verification forms (Spanish)
• Verification Results Letter INTERACTIVE
• Verification Summary Report Example (Updated 2023).

AGREEMENT PROVISIONS

• Attestation of Compliance with Meal Patterns
• Permanent Agreement
• Permanent Application INTERACTIVE
• Permanent Application SY
• Permanent Policy Statement 2024

AT-RISK CACFP

• At Risk (3rd meal) information
• At-Risk USDA Guidance Manual

CEP AND PROVISION INFORMATION

• CEP Study FAQs
• CEP End of cycle letter to parents
• CEP Guidance Updated 8-2-17
• CEP Memo--for Annual Notification Report
• CEP Mid-year ISP Change
• CEP NEW Minimum ISP Changes
• CEP Planning & Implementation Guidance SP-61-2016
• CEP WebEx Presentation January 2018
• Community Eligibility Provision Guidance-Updated Q&A SP 54-2016
• Proposed CEP Changes Webinar information
• Provision Comparison (all provisions) 10-2023
• SP22-2023 CEP ISP Changes
• SP46-2015os
• SY23-24EstimatorCEP
• USDA Provision 2 Guidance

CHILD NUTRITION MANUAL

• - School Training Manual FY2024 (All Sections) Updated November 2023
• 1 - Cover Page & Index for all sections FY2024
• 2 - Compliance Section FY2024 (Updated Oct 2023)
• 3 - Eligiblity Section FY2024 (Updated Nov 2023)
• 4 - Procurement Section FY2024 (Updated October 2023)
• 5 - Cafeteria Managers Section FY2024
• SY 2024 CNP Manual Updates

CIVIL RIGHTS

• Accommodating Children with Disabilities in School Meals July 2017 Guide Book
• Accommodating Children with Disabilities Memo
• FORMACIÓN EN DERECHOS CIVILES SOBRE EL CIE (Civil Rights Training & Website)
• Informacion de Derechos Civiles
• Updated USDA Nondiscrimination Statement 2022
• USDA Complaint Form

CNP DOCUMENTS

• 60th Day Claim Information
• Attachment J Certification Regarding Lobbying.
• Attendance Factor for Edit Check (How to find it)
• How to Submit an NSLP Claim.
• October Reporting Memo
• Other Documents in CARS
• Revising an NSLP Claim

COMPETITIVE FOODS/SMART SNACKS

• Culinary Education Programs Smart Snacks.
• Exempt Fundraiser Tracking Sheet.
• Exempted Paired Foods in Smart Snacks.
• Fundraisers Okla Board of Education Ruling Eff. 8.27.15
• Grain Entree` and Smart Snacks.
• Guide to Smart Snacks (USDA)
• Smart Snack - All Foods Summary
• Smart Snack Calculator
• Smart Snack Fundraiser Form
• Smart Snack Information Video.
• Smart Snack Q&A Revised
• Smart Snacks Guide 2022
• Smart Snacks in Schools Summary 2016-17.

EQUIPMENT GRANT SY 2024

• 1 Final Information-Instructions (1)
• 2 2023 Final Equip Grant instructions
• 3 Equipment Grant Assistance Instruction
• How to Certify Each Equipment Per Site
• USDA FNS Standard Terms and Conditions

ESPANOL RECURSOS

• And Justice for All... Poster (Spanish)
• Aplicacion (FSIA Application)
• FORMACIÓN EN DERECHOS CIVILES SOBRE EL CIE (ICN Civil Rights)
• Instructions on How to View a Video Closed Captioned in Spanish
• Offer vs Serve Lunch (Spanish)
• OSDE Connect School Spanish Instructions

FARM TO SCHOOL RESOURCES

• Farm to School Handbook(10-19)
• Farm to School Reminder
• Tasteful Harvest Press Release.docx_FINAL-1
• USDA Memo School Gardens 11-2015

FINANCIAL MANAGEMENT

• 3 Month Operating Balance Form
• 9.22.23 SCA Information
• Alternate Meal cost worksheet
• Average Adult Lunch Breakfast Cost (Enter rate)
• Average Meal Cost (Enter Rates)
• CNP Expenditures (Allowable & Unallowable)
• Daycare Lunch Breakfast Cost (Enter rate)
• Formula for Using NonFederal Funds
• Loan Agreement for Food Deficit Form
• Meal Equivalent Conversion Activity (ICN Financial Mgmt)
• Non-program meal calculator SP39-2011a1
• Non-Program-Food-Price-Calculator
• OCAS Tool for Expenditures
• Preprimary Lunch Breakfast Cost
• Year End Expenditure Revenue Report

FOOD BUYING GUIDE

• CACFP Crediting Handbook with School Information Sheet
• Food Buying Guide & Crediting Handbook Links
• Food Buying Guide (Interactive)
• Food Buying Guide (Online_ PDF_ & App version)
• Food Buying Guide (PDF version)
• USDA Food Buying Training Resources

FOOD SAFETY

• Food Safety Fact Sheet
• HACCP Guidance
• ICN Food Safety (Request In-Person Class)
• ICN Food Safety Online Course
• Meal Reheat Storage Instructions
• Multiple Meals and Bulk Foods Handout during COVID-19
• October OSU Webinar

FOOD SERVICE MANAGEMENT COMPANY

• Attachment M (INTERACTIVE)
• Attachment M (Labor & Commodities on 1 pg.)
• Attachment M w USDA Foods & Labor (UPDATED)
• Attachment M with Notes
• Contracting with FSMC-Guidance for School Food Authorities
• FSMC Addendum
• FSMC Labor Transition form (MONTHLY) and Example
• FSMC Renewal form for SY2024-2025
• SFA FSMC Monitoring Form
• Transition from FSMC to Self-Operationing Guide

FRESH FRUIT AND VEGETABLE PROGRAM

• FFVP Handbook
• FFVP School Self Monitoring Form

HEALTHY SCHOOLS AND WELLNESS POLICY

• Alliance for a Healthier Generation Wellness Policy that includes Final Rulings
• Local School Wellness Policy Outreach Toolkit
• Local School Wellness Policy-Guidance and Q&As
• Sample Wellness Policy by TSET
• Wellness Assessment Tool

HOW TO INSERT A NEW APPLICATION

• How to Insert New Application.7.1.21.
• Schedule B and Other Reminders
• SY 23-24 Information

INTERACTIVE FORMS

• ASSP Daily Attendance Record 1 Pg
• ASSP Daily Attendance Record 10 Pgs
• ASSP Meal Count Worksheet
• ASSP Menu As Served
• Buy American Justification Form
• Certificate of Authority Form.8.25.23
• Civil Rights Compliance Checklist
• Confirmation Review of Benefits
• Direct Certification Letter including MED (Interactive)
• Direct Certification-Verification Form
• Edit Check (calculate)
• Exempt Payee EFT DD Enrollment Request Form-2023
• Food Production Record (2 grade groups)
• Food Production Record (3 grade groups)
• Food Production Record (Interactive version)
• Food Production Record with Pre-K Students (legal size)
• Inventory Record Value Worksheet
• OCAS Expenditures Worksheet
• OCAS Expenditures Worksheet Instructions
• Product Specification Sheet
• Production Record (Salad Bar) more lines
• Provision CEP Edit Check Worksheet by Month
• Provision CEP Edit Check Worksheet-Breakfast & Lunch per Month
• Provision Edit Check
• Recipe Analysis
• Recipe Analysis Worksheet Blank and Example
• Recipe Form
• Roster
• Salad Bar Production Record
• SIGN IN SHEET for All Programs
• Training Agenda (Example & Template)
• Verification Letter (Selected for Verification)
• Verification Results-Adverse Action Letter
• Worksheet for Calculating Whole Grain Rich Grains Breads

MEAL PATTERN DOCUMENTS

• 3-Day Meal Pattern Compliance Worksheet
• 4-Day Meal Certification Worksheet
• 5-Day Meal Certification Worksheet
• 6-Day Meal Certification Worksheet
• 7-Day Meal Certification Worksheet
• ASSP Grain Chart
• ASSP Meal Pattern
• CACFP Grains Chart (oz eq)
• Extended Schedule Meal Certification Worksheet
• Meal Patterns (Lunch & Breakfast)
• Transitional Standards-Sodium_ Milk_ & Whole Grains
• Whole Grains in NSLP & SBP (USDA)

MENU PLANNER FOR SCHOOL MEALS

• 01 TNMenuPlanner_Intro
• 02 Ch1 CN & School Meals
• 03 Ch2 Food Based Menu Planning
• 04 Ch3 Menu Development
• 05 Ch4 Meal Preparation Doc
• 06 Ch5 Procurement Inventory Management
• 07 Ch6 Meal Modications to Acc Stud w.Disabilities
• 08 Ch7 Marketing School Meals for Success
• 09 TNMenuPlanner_AnswerKey
• 10 TNMenuPlanner_Glossary
• 11 TNMenuPlanner_Appendixes
• Menu Planning Tool (From Manual)
• Schools Serving Pre-K meals

PROCUREMENT

• Agreement to Furnish Food Service (Contract Meals with a daycare or Head Start) FY2024
• Appendix II to Part 200a
• Chart of Procedures (Interactive)
• Chart of Procedures Example
• Checking Prices from Local Stores (NSLP)
• Do I use an IFB or RFP
• Equipment Approval List on P-8
• Formal Procurement Checklist (clause info & forms)
• FSMC Best Practices Contract Monitoring
• Guidance on Competitive Procurement Standards for Program Operators
• Procurement flow chart
• Procurement Flow Chart for Schools
• Procurement Plan Prototype updated 2023
• Protest Procedures (interactive)
• Q&A Pruchasing Foods and Services using COOP_ Agents and 3rd Party Services
• RFP Evaluation Form
• SP 02-2022_CACFP 03-2022_SFSP 01-2022 (CORRECTED)_s
• SP 02-2022_CACFP 03-2022_SFSP 01-2022 Updates to the Federal Micro-Purchase Threshold_s
• SP24-2016 Buy American
• Understanding the Code of Federal Regulations (CFR)

PROFESSIONAL STANDARDS

• CNP CEU Training Tracking
• Guide to Professional Standards for School Nutrition Programs
• Individual CEU Tracking Sheet
• Prof Dev & Hiring Standards
• Professional & Hiring Standards (USDA 2023)
• Professional Standards Tracker
• Professional Standards Tracker (multi-site)
• Professional Standards Tracking Tool Enhanced
• Professional Standards Training Slides
• Professional Standards Training Tracker
• Professional Standards Website
• SP38-2016 Professional Standards

RESOURCES

• Breakfast Offer vs Serve signage (add Menu)
• Capital Complex Map (DHS)
• Definition of Homeless Clarification
• FNS Transitional Standards for Milk_ Whole Grains_ and Sodium
• Fruit Tip Sheet (Team Nutrition)
• Healthy School Recipes - Adjusting servings on recipe
• Lunch Offer vs Serve signage (add Menu)
• Meal Patterns CN Labels June 14
• MeatMA Tip Sheet (Team Nutrition)
• Nutrition Standards Q & A
• Offer v Serve Comparison
• Offer vs Serve Manual SP41-2015v2
• Offer vs Serve Q & A FY16
• OVS Tip Sheets Breakfast-Lunch
• PreK CoMingled Q&A SP37-2017os
• Proposed Rule for NSLP and link to Comment
• SNA At-Risk Training
• SNA CACFP New Meal Patterns for Pre-K Students
• SNA Standardized Recipes Production Records 2017
• Standardized Recipe Guide for Schools (USDA)
• Standardized Recipes from Healthy School Recipes
• Standardized Recipes from ICN CNP Recipe Box
• Standardized Recipes from Team Nutrition
• Team Nutrition School Lunch Menu E-Poster
• Using School Gardens (FNS)
• Vegetable Tip Sheet (Team Nutrition)
• White House Conference on Hunger_ Nutrition_ and Health

SCHOOL CALLS, Q&AS, & WALKTHROUGHS

• Application in CARS Walkthrough for FY2024
• Equipment Grant Walkthrough FY2024
• FSMC RFP Walkthrough Slides & Video Link (Jan 2023)
• How to Submit a Claim in CARS PPT & Video
• Low-Income Report Walkthrough Slides & Video FY2024
• PLE Tool Walkthrough FY2023 Slides & Video Link
• Preprimary Meals SY2024 (Cannot claim on NSLP-SBP)
• Procurement Review Tool Walkthrough Slides & Video FY2024
• School Call (August 2023) PowerPoint & link
• School Call (November 2023) PowerPoint & link
• School Call (October 2023) PowerPoint & link
• School Call (September 2023) PowerPoint & link
• Supply Chain Assistance (SCA) Funds Q&A slides and link (March 2022)
• Verification Summary Report Slides, Video, Example, & Instructions FY2024

SEAMLESS SUMMER OPTION (SSO)

• CNP SSO Meal Count Worksheets
• How to insert SSO application
• Noncongregate Feeding in Rural Areas for SSO-SFSP FY2023 Slides & Video
• Seamless Summer Daily Meal Count Form
• Seamless Summer Site Review Form
• Sp09-2017os
• SSO Claim Instructions
• To request a nonaccredited site

SPECIAL DIETARY NEEDS

• Accomodating Children with Special Dietary Needs
• Resources Managing Food Allergies in Schools

TRAINING INFORMATION

• ABVM & Cafeteria Staff Workshop links for FY2024
• Cooking For Kids - Whole-Grain Rich Webinar (September 2023)
• Financial Management for Managers (October)
• How to print a certificate in OSDE Connect
• How to print a certificate or transcript in OSDE Connect
• ICN Food Safety in Schools Training (online)
• Instructions for Institute of Child Nutrition (ICN) Trainings
• OSDE Connect Instructions
• OSDE Connect Links for Schools SY2024
• Zoom links for Dec 2023 & Jan 2024 School Trainings.
• Zoom links for November & December 2023 School Trainings.

TRAINING SLIDES & HANDOUTS

• Afterschool Snack Requirements FY24
• FFVP Grant Training FY2024
• Food Buying Guide Slides FY2024
• FSMC Attachment M (Billing) Slides FY2024.
• FSMC Training (Jan 2023) Slides with YouTube link
• Meal Patterns for Schools FY2024 Slides
• Procurement Process Slides FY2024
• Production Record Slides FY2024
• Resource Mangement for AR Slides (Financial) FY2024
• School Requirements & Additional Programs FY2024
• Verification Process FY2024 Slides with Video
• What is Provision Slides & Handouts (March 2023)
• What is Provision-Medicaid info Slides

UNPAID MEALS/CHARGE POLICY

• Local Charge Policy Requirements
• Overcoming the Unpaid Meal Challenge
• SNA Unpaid Meal Charge