Claims Program
User's Guide
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Welcome to the Oklahoma Child Nutrition Programs Application System |
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WELCOME TO 2021
CHILD NUTRITION PROGRAMS
JULY 2020
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The Child Nutrition eClaims System is up and running for the new school year. All forms that are needed for your school to get started are posted under the AGREEMENT--
OTHER DOCUMENTS. These forms include: Free/Reduced-Price Application, Letter to Household, Income Scale, Approval/Denial of Benefits, Notice of Direct Certification,
Notice of Verification, Confirmation Review, and Certificate of Authority. A new Child Nutrition Manual is also posted in five different sections: Compliance, Eligibility,
Procurement, Cafeteria Managers, and Index. This manual is meant to be used as a WHOLE or in PARTS (as each SECTION also has its own index), whatever fits your school's needs.
If you have questions, please contact the Child Nutrition Office at 405-521-3327.
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This eClaims System includes your Renewal Application and Policy Statement information as well as a copy of your Permanent Agreement. It also includes all the reports you will be
required to submit throughout the year. The forms/records that must be submitted to the State Agency are listed in the order that they are required. The eClaims System is designed
to easily maneuver from one item to another so that all required information can be completed efficiently in record time!
All information concerning Child Nutrition has been/will be posted to the Child Nutrition eClaims System. The next time you are logged into eClaims, click the
PROFILE AND MESSAGING link on the left-hand side of the page to see all the postings. You are encouraged to check these messages often as this is how you are notified of
the updates. Please check your e-mail addresses that have been entered into the Child Nutrition eClaims System for accuracy as they are also an avenue in which to contact
you electronically. You will find USDA Memos as well as other Child Nutrition documents under the OTHER DOCUMENTS link. Child Nutrition questions may be directed to
405-521-3327. To begin the school year, you will need to know about the following items:
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NEW REIMBURSEMENT RATES: |
New meal rates from USDA usually come out the middle of July. Once these rates have been received, the State Agency will post them to the Child Nutrition eClaims System.
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RENEWAL APPLICATIONS:
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July 3 is the date when any SFA can have access to the Child Nutrition Renewal Application for the new school year. Schedule B requires SFAs that serve adult or contract
meals to charge, at a minimum, the FREE reimbursement rate for each of those meals (plus the value of commodities for the lunch meals). SFAs can ALWAYS charge more than this;
however, the Renewal Application will not be approved if the minimum charges are not indicated. You will see as part of the Renewal Application, an ATTESTATION in which the
SFA must acknowledge agreement that it knows, understands, and is implementing the meal pattern requirements for lunch and breakfast.
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DUNS NUMBER / REGISTRATION DATE:
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The United States Department of Agriculture (USDA) requires that each SFA provide not only a DUNS NUMBER for participation in Child Nutrition Programs, but also a
REGISTRATION DATE. Claims for reimbursement are not allowed to be submitted by any district that does not have an accurate DUNS number and current
REGISTRATION DATE in the
system..
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DIRECT CERTIFICATION:
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Direct Certification through the WAVE will be available on the first Monday in August for any SFA to access. The WAVE system matches are updated every night.
Daily access to the WAVE is highly recommended.
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ANNOUNCEMENT OF NEW APPLICATION/CLAIMING SYSTEM:
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Child Nutrition Programs is pleased to announce the launch of the new web-based system for managing all Child Nutrition Programs’ (National School Lunch/School
Breakfast/After School Snack/Seamless Summer Option/Summer Food Service/Fresh Fruit-Vegetable/Special Milk) applications and claims will take place on or around October 1.
Between October 1 and January 31, we will transition districts to the new system.
We look forward to introducing you to this exciting new system! Be on the lookout for future communications with details on the training dates and places.
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In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees and
institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or
retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities, who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should
contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal
Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online
at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter
all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed
form or letter to USDA by:
- mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
- fax: (202) 690-7442; or
- email: program.intake@usda.gov.
This institution is an equal opportunity provider.
If you have questions, please contact the Child Nutrition Office at 405-521-3327.
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