IMPORTANT REMINDER! After each applicable form has been completed on the FY 2020 Application Checklist by your district, please do not forget to scroll to the bottom of the application and click "Submit Application to CNP"! Until that has been done, SDE will not be aware that your application is ready for review and approval!
Child Nutrition Programs Apple Logo Oklahoma State Department of Education... Taking care of the business of education, working smarter and investing to move forward.
Welcome to Oklahoma CNP On-Line.                            
Child Nutrition Programs - Application System
District Name
                   County:        District:       FY:            
  Claims Program



User's Guide
Welcome to the Oklahoma Child Nutrition Programs Application System
Spacer 
 CACFP Collage
WELCOME TO 2020
CHILD NUTRITION PROGRAMS
JULY 2019

The Child Nutrition eClaims System is up and running for the new school year. All forms that are needed for your school to get started are posted under the AGREEMENT-- OTHER DOCUMENTS. These forms include: Free/Reduced-Price Application, Letter to Household, Income Scale, Approval/Denial of Benefits, Notice of Direct Certification, Notice of Verification, Confirmation Review, and Certificate of Authority. A new Child Nutrition Manual is also posted in five different sections: Compliance, Eligibility, Procurement, Cafeteria Managers, and Index. This manual is meant to be used as a WHOLE or in PARTS (as each SECTION also has its own index), whatever fits your school's needs. If you have questions, please contact the Child Nutrition Office at 405-521-3327.

This eClaims System includes your Renewal Application and Policy Statement information as well as a copy of your Permanent Agreement. It also includes all the reports you will be required to submit throughout the year. The forms/records that must be submitted to the State Agency are listed in the order that they are required. The eClaims System is designed to easily maneuver from one item to another so that all required information can be completed efficiently in record time!

All information concerning Child Nutrition has been/will be posted to the Child Nutrition eClaims System. The next time you are logged into eClaims, click the PROFILE AND MESSAGING link on the left-hand side of the page to see all the postings. You are encouraged to check these messages often as this is how you are notified of the updates. Please check your e-mail addresses that have been entered into the Child Nutrition eClaims System for accuracy as they are also an avenue in which to contact you electronically. You will find USDA Memos as well as other Child Nutrition documents under the OTHER DOCUMENTS link. Child Nutrition questions may be directed to 405-521-3327. To begin the school year, you will need to know about the following items:

Spacer
  • NEW REIMBURSEMENT RATES:
  • New meal rates from USDA usually come out the middle of July. Once these rates have been received, the State Agency will post them to the Child Nutrition eClaims System.

  • RENEWAL APPLICATIONS:

  • July 3 is the date when any SFA can have access to the Child Nutrition Renewal Application for the new school year. Schedule B requires SFAs that serve adult or contract meals to charge, at a minimum, the FREE reimbursement rate for each of those meals (plus the value of commodities for the lunch meals). SFAs can ALWAYS charge more than this; however, the Renewal Application will not be approved if the minimum charges are not indicated. You will see as part of the Renewal Application, an ATTESTATION in which the SFA must acknowledge agreement that it knows, understands, and is implementing the meal pattern requirements for lunch and breakfast.

  • DUNS NUMBER / REGISTRATION DATE:
  • The United States Department of Agriculture (USDA) requires that each SFA provide not only a DUNS NUMBER for participation in Child Nutrition Programs, but also a REGISTRATION DATE. Claims for reimbursement are not allowed to be submitted by any district that does not have an accurate DUNS number and current REGISTRATION DATE in the system..

  • DIRECT CERTIFICATION:
  • Direct Certification through the WAVE will be available on the first Monday in August for any SFA to access. The WAVE system matches are updated every night. Daily access to the WAVE is highly recommended.

  • ANNOUNCEMENT OF NEW APPLICATION/CLAIMING SYSTEM:
  • Child Nutrition Programs is pleased to announce the launch of the new web-based system for managing all Child Nutrition Programs’ (National School Lunch/School Breakfast/After School Snack/Seamless Summer Option/Summer Food Service/Fresh Fruit-Vegetable/Special Milk) applications and claims will take place on or around October 1. Between October 1 and January 31, we will transition districts to the new system.

    We look forward to introducing you to this exciting new system! Be on the lookout for future communications with details on the training dates and places.

    Spacer
    Spacer

    In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

    Persons with disabilities, who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

    To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

    1. mail: U.S. Department of Agriculture
      Office of the Assistant Secretary for Civil Rights
      1400 Independence Avenue, SW
      Washington, D.C. 20250-9410;


    2. fax: (202) 690-7442; or


    3. email: program.intake@usda.gov.

    This institution is an equal opportunity provider.

    If you have questions, please contact the Child Nutrition Office at 405-521-3327.

     
     
    For Additional Information:
    Child Nutrition Programs
    2500 North Lincoln Blvd., Suite 310
    Oklahoma City, OK  73105-4599
    (405) 521-3327  fax: (405) 521-2239